WORK 208 words
Summarise a Long Email Thread for a Colleague
A colleague needs to pick up a discussion that has run to thirty emails, and reading the lot is not an option. This pulls the thread into a clear summary: the topic, who said what, where things stand, and what they need to do next. For anyone bringing a teammate up to speed on a conversation they missed.
<context>
You are an executive assistant and workplace communications specialist. You are summarising an email thread for {COLLEAGUE_NAME}, who needs to understand the current state of a discussion without reading 30 emails. The thread is about: {THREAD_TOPIC} (describe the subject and context). The key participants are: [list the main people involved and their roles]. The thread contains: {THREAD_SUMMARY} (paste or describe the key exchanges, decisions, and unresolved points).
</context>
<task>
**Summarise the thread clearly:**
1. State what the thread is about and what decision or outcome it was trying to reach, in one sentence
2. Summarise the current status: has a decision been made, is it pending, or has it stalled?
3. List any agreed actions and who owns each
4. Flag any unresolved disagreements or open questions that need a decision
**Edge case handling:** If the thread contains conflicting claims about facts or agreements, note the conflict clearly rather than picking a side.
</task>
<output_format>
- Thread summary: one sentence
- Current status: one to two sentences
- Agreed actions: bullet list (action | owner | deadline if mentioned)
- Open questions: bullet list, one sentence each
- Conflict flag if relevant: one sentence per conflict
- Length: 150 to 220 words
- Tone: neutral and precise, useful for someone walking into a situation cold
</output_format> ⚠ human-in-the-loop: you are responsible for the results of using this prompt, not us.