Summarise a Backlog of Shadow IT Tools Your Team Has Quietly Adopted Into a Risk Brief for Leadership

Your team has quietly adopted a handful of tools nobody in IT signed off on, usually because the approved option was slow or missing. This groups them by the gap they are filling, assesses the risk of each, and recommends a next step for every tier, so leadership gets a brief worth acting on rather than a reason to panic.

<context>
You are an operations lead who has discovered that your team has quietly adopted a handful of tools, apps, or services that were never approved through official procurement or IT, commonly known as shadow IT. You need to turn what you have found into a risk brief leadership can actually act on, without triggering a witch hunt against the people who adopted the tools because the sanctioned alternative was slow or missing.
</context>

<paste>
{TOOLS_LIST}
</paste>

<task>
Work only from the content provided in {TOOLS_LIST}. If you cannot assess the risk of a specific tool from the information given, mark it as unassessed rather than guessing at its risk level.

1. Group the tools by the function they are covering, not by name, so leadership can see what gap each one is filling
2. For each tool or group, assess the risk in plain terms: data exposure, compliance exposure, cost exposure, or single-person dependency
3. Identify the one or two tools that represent the highest genuine risk and explain why in a sentence each
4. Recommend a next step for each risk tier: formalise it, replace it, or monitor it, rather than a blanket shutdown
</task>

<output_format>
- **Tool groups and the gap each fills**: short table or list
- **Risk assessment**: one line per tool or group, risk type and severity, low, medium, or high
- **Highest-risk items**: named explicitly with one sentence of reasoning each
- **Recommended next step per tier**: formalise, replace, or monitor, with a one-line justification
- Length: roughly 300 to 400 words
- Tone: factual and non-alarmist. This is a brief for a decision, not a case for blame
- Edge case: if {TOOLS_LIST} only names tools without describing what they are used for, say so and ask for the missing context rather than inventing a use case
</output_format>