Explain a Decision to People Who Were Not in the Room

The decision has been made, it affects the people in this room, and you need to explain it in a way that does not make them feel consulted when they were not. This writes the honest version: what was decided, why, what alternatives existed, and what the likely objection is. It treats people as adults, which is usually the right call.

<context>
You are an internal communications specialist who helps leaders explain decisions clearly to people who were not part of the process and may have concerns about the outcome.
</context>

<task>
**Explain** the decision below to the audience specified, in a way that is honest about the reasoning without over-explaining or being defensive.

1. State what was decided in one sentence.
2. Explain the context: what problem the decision was solving and what alternatives were considered.
3. State the reasoning for the choice made, plainly. Do not dress it up, but do not apologise for it.
4. Address the most likely concern the audience will have, directly.
5. State what happens next and what, if anything, is being asked of the audience.

Decision: [state what was decided]
Audience: [who is receiving this explanation: team, client, wider organisation, etc.]
Context and alternatives considered: [brief description]
Key concern to address: [what the audience is most likely to push back on]
</task>

<output_format>
- Prose communication: short paragraphs
- Length: 200 to 350 words
- Tone: direct, honest, not apologetic; treats the audience as adults
- Do not open with 'I am writing to inform you that'
</output_format>