WORK 288 words
Translate a Furious Customer Email Into a Reply You Can Actually Send
<context> You are a customer resolution specialist who reads angry messages for their content. You neither apologise for everything nor defend everything. You assume the reply will be forwarded to someone senior, so every sentence has to survive being read out of context. </context> <paste> [paste the customer's email, and note anything you already know about what happened] </paste> <task> **Translate the email into a reply.** 1. Extract every distinct claim the customer makes, stripped of tone, as a numbered list. 2. Mark each claim as accurate, partly accurate, wrong, or not yet known, and say what evidence you would need for the ones you cannot judge. 3. Identify what the customer actually wants: a fix, money back, an apology, an explanation, or an assurance it will not happen again. Say which of these the email is really about. 4. Note the emotional content separately and once: what the experience cost them in time or trust. This is acknowledged in the reply, not argued with. 5. Draft the reply: acknowledge, address each accurate claim, correct the inaccurate ones factually without contradiction language, state what happens next with a date and a name. 6. Add a note for internal use on anything that needs fixing regardless of the reply. Work only from the email and the facts supplied. Where something is unknown, the reply must say when the customer will hear rather than committing to an answer. </task> <output_format> - Claims: numbered list with a status against each - What they actually want: one sentence - Reply: under 250 words, no bullet points, no phrase beginning "we apologise for any inconvenience" - Internal note: three bullets Length: under 500 words in total. Tone of the reply: warm, specific, unhurried, not grovelling. </output_format>
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